AI Marketing Automation

Stop doing the same email sequences, lead follow-ups, and review requests by hand. We can automate them with tools you already have.

I talked to a shop owner in Sanford last month. He runs a busy auto repair garage. Every week, his service writer types out 30 estimates by hand – copying customer names, makes, and models into Gmail. Then he manually follows up a week later, asking if they want to book. Most of those estimates go cold. He’s losing thousands in work that never gets scheduled.

That’s not a people problem. That’s a process problem, and AI can fix it without replacing a single employee. We build marketing automation systems that handle the repetitive stuff: email sequences, lead scoring, review request flows, and content repurposing. You keep the human touch where it matters – closing deals and wrenching on cars.

What We Build

We use tools like HubSpot, Customer.io, Klaviyo, and n8n to create workflows that run in the background. Here’s what that looks like:

• Email sequences – Automate welcome series, follow-up reminders, and re-engagement campaigns. For the Sanford shop, we’d set up a trigger: when a new estimate is created, an email goes out to the customer within 5 minutes with a link to book online. A week later, a second email asks if they need help scheduling. No one types a thing.
• Lead scoring – Not every lead is ready to buy. We assign points based on behavior (opened email, visited pricing page, submitted form) and route hot leads straight to your sales team. Cold leads go into a nurture sequence. You stop wasting time on tire-kickers.
• Review request flows – After a service is completed, an automated SMS or email asks for a Google review. We time it right – usually 24 hours after the job – and include a direct link. No more awkward asks at the counter.
• Content repurposing – You write one blog post or record one video. Our system chops it into social media snippets, email teasers, and newsletter content. You get weeks of material from one hour of work.

How It Works With Your Stack

We don’t force you into a new platform. Most Orlando businesses already use HubSpot or Mailchimp. We layer automation on top using n8n, an open-source workflow tool that connects your CRM, email provider, and calendar. It’s boring tech that works. No flashy AI chatbots that hallucinate. We pick the thing that’s been tested in production for years.

One client in Winter Park said they would of preferred to build this themselves, but their team didn’t have the bandwidth. After we finished the setup, they recieved more qualified leads than they could handle. Here’s a comparison of what you get with DIY versus hiring us:

Comparison

Factor	DIY	Hiring Us
Setup time	10-20 hours of trial and error	We handle it in 2-4 weeks, fully tested
Tools used	Random free tools that break	Battle-tested tools like n8n, HubSpot, Klaviyo
Lead scoring accuracy	Guesswork based on gut feel	Behavior-based scoring with real data
Risk of mistakes	High – broken emails or missed follow-ups	Low – we test every workflow and document it
Cost	Free tools but your time is worth $100+/hr	$4,500 fixed fee, no surprises
Ongoing support	None unless you hire someone	Optional monthly retainer for monitoring and changes

<strong>We built a review request flow for a Winter Park dentist that increased Google reviews by 40% in 3 months.</strong>

<strong>Email sequences for a local roofer cut manual follow-up time from 10 hours a week to 30 minutes.</strong>

Frequently asked questions

How much does AI marketing automation cost?

Our builds start at $4,500 for a fixed scope. That includes setup, testing, and documentation. Monthly retainer for ongoing tweaks and monitoring is optional, usually $500 to $1,500 depending on complexity.

Do I need a new CRM to use this?

No. We work with what you have – HubSpot, Salesforce, Zoho, even Excel. We'll connect n8n or another tool to your existing system.

How long does a typical build take?

Most projects take 2 to 4 weeks. We map out your current workflows, build the automation in stages, and test each step before going live.

Will this replace my marketing person?

No. It replaces the repetitive tasks they hate doing. They'll have more time for strategy, creative, and customer relationships.

Can you handle multi-location businesses?

Yes. We set up automations that work across locations, with separate review flows and lead routing per site.

What if I'm using Klaviyo for ecommerce?

Great. We integrate Klaviyo with your Shopify or WooCommerce store for abandoned cart sequences, post-purchase flows, and review requests.